Minutes of the Meeting of the Full
Council held on
11 June 2007 at 7.30pm in Everdon
Village Hall.
Councillor Mr
MF Pell (Acting Chairman)
Councillor Mrs B. Dugdale
Councillor
Mrs JL Clark
Councillor Mr
R Graves
Councillor
Mrs J Pratt
Clerk
to the Council Mrs E Fothergill
Outgoing
Clerk Ms
S Hennings
Chairman Mr PJ Nevill
Vice Chairman Mr
KA Nichols
Councillor
Mr TC Beer
District
Councillor Mr D Jeyes
County
Councillor Mrs G Odgen
2 parishioners were
present.
1. Election of Chair
Due to absence of PN
& KN (Chairman & Vice chairman), it was agreed that MP would act as
chairman for the meeting.
MP opened the meeting
by thanking everyone for attending and, on behalf of the
committee, expressed
his gratitude to SH for her help in the past. He then welcomed
EF as her
replacement.
2. Election of Officers
|
It
was agreed to defer the position of Vice Chairman until the next meeting as KN
was not present. |
|
3. Declarations of Interest
None
The minutes for 1st, 21st & 29th
May were signed as a true record of the meetings. The signing of
the minutes for the annual meeting
were deferred to the next meeting as SH was waiting for a copy
of the county councillor’s report to
include in the minutes.
5. Matters arising
|
5.1 Access to Mrs Balderston’s Property Due to KN’s absence this item
deferred to next meeting. KN has written to Atkins to ascertain ownership of
the land. He has not heard anything and so will chase. Note: DDC are not
interested in adopting The Derry as a highway |
KN |
5.2.
Proposed Changes to the Postal Service
|
PN
has not yet heard anything although it was understood that Rhona Anderson had
had a meeting with her employers. SH to write to Rhona to request that if she
hears anything to let the Parish Council know. |
SH |
5.3 Bus
Service
|
SH to write to Stagecoach outlining
our disappointment with the fact that the early morning bus has not been reinstated
(to allow villagers to get to work/college in Daventry & surrounding
towns). Also that we have not heard anything from Stagecoach since we met
with them. |
SH |
5.4
Footpaths
|
The list of footpaths & their
representatives was circulated. No changes were made. |
|
6. Matters Arising -
Annual Meeting
|
6.1
Village Hall Windows JP
reported that replacing the existing windows with double glazed wooden
windows was considered the best option. Repairing/repainting the windows was
not considered a viable option due to the loss of heat which both increased
the cost of heating and also increased the carbon footprint. Therefore double
glazing appeared to be the most cost effective option in the long term. VH
committee are waiting for a 3rd quotation before going ahead. |
JP |
|
6.2 Village
Hall Accounts JP
reported that these will be presented at the Village Hall AGM in September
and would be brought to the parish council meeting in October. |
|
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6.3 Dealing with verbal / written complaints The committee agreed that they were happy to receive
verbal complaints from parishioners and in fact wanted parishioners to be
able to approach them with problems (as otherwise they may not be aware of
issues). However, once the issue in question needed a decision from the
parish council & was to become an agenda item, then the complaint would
need to be put in writing |
ALL |
|
6.4
Wildflower Banks Whether the village wanted designated
wildflower areas/banks and where these should be was discussed. It was agreed
that this needed to be thought through and it was not possible to make a
decision in one meeting. All councillors were asked to consider the matter
with a view to perhaps setting up a small committee to look into it further. |
|
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6.5 Phone
Box The broken
glass has now been fixed |
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7. Standing Orders
|
Due to KN’s absence, this matter to be deferred until the next meeting as KN attended training course where he was advised that through the standing orders council powers could be devolved to the clerk. |
KN |
|
Reference No. |
Address |
Description |
Comments |
|
DA/2007/0288 DA/2007/0563 |
Back-side Cottage, School Lane Red
House |
Lean-to
greenhouse Single storey
extension |
Granted Supported
application |
|
9.1 Training SH reminded the committee that any
receipts for the training courses to be passed onto EF. SH
advised that the next training for new clerks was on 9 October. 9.2
DDC meeting with
representatives from Parish & Town Councils This meeting to be held on Tuesday 10
July at 6.30pm. SH to check with PN/KN whether they will be attending and
confirm with DDC.
SH advised that if
required, training courses on the new code are available in Sept & Oct
for clerks and councillors respectively. |
|
10.1 Village Hall
Already covered in
matters arising
10.2Highway
Matters
DDC
to write to Moira Goodwin re. ditch at Pidgin Gap.
10.3
Everdon Field Centre
BD reported that they have had a lot of support since
marketing the Field Centre and they are receiving favourable comments. Meetings are being held on Friday (15 June)
and Monday (18 June) to lobby for support.
|
|
|
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10.4 Grass Mowing SH confirmed that she had received a
cheque for £416 (grant). |
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11.1
Approval of Accounts 06/07
The accounts for 06/07 were
presented and approved (together with the governance statement) by the council.
11.2 Payments
The following payments were approved:-
|
Cheque No. |
Recipient |
Description |
£ |
Authority |
|
870 |
SH |
Salary Expenses |
269.48 |
|
|
871 |
Allianz Cornhill |
Insurance |
443.73 |
|
|
872 |
Acre |
Subscription |
33.00 |
|
11.2 Accounts 07/08
Update & Bank Reconciliation
These were presented and showed that the current balance held
by the Council is estimated to be £3982 (as at 31 May 2007
but note: no bank statement has been received for May).
The next meeting is to be held at 7.30pm on Tuesday 3rd July
2007 in the Village Hall.
There being no further business, the meeting closed at 8.10 pm
CHAIRMAN DATE