EVERDON PARISH COUNCIL

EVERDON PARISH COUNCIL

Minutes of the Meeting of the Full Council held on

Monday 3 September 2007

Vice-Chairman

Councillor

District Councillor

Clerk to the Council

Mr K A Nichols

Mrs JL Clark

Mrs B Dugdale

Mrs G Ogden

Mrs E Fothergill

(KN)

(JC)

(BD)

(GO)

(EF)

Apologies for Absence

County Councillor

Chairman

Councillor

Mr. D Jeyes

Mr. P Nevill

Mr R Graves

Mr. MF Pell

Mr TC Beer

Mrs J Pratt

(DJ)

(PN)

(RG)

(MP)

(TB)

(JP)

1 Parishioner and was present as well as the Police Community Support Officer, Mr Norman Bareham

Declarations of Interest

KN declared an interest in the planning application for the construction of a detached dwelling at the Manor House, in Stubbs Road Everdon, being a near neighbour and he left the room whilst this planning application was under discussion.

Minutes

The minutes for 3 July, 17 July and 3 August 2007 were signed as a true record of the meetings. EF presented copies of the county councillor’s report which formed part of the minutes of the annual meeting, and they were duly signed.

Election of Vice-Chairman

J Clark proposed the election of Kevin Nichols as Vice-Chairman of the Parish Council, seconded by D Dugdale. KN duly accepted the nomination to continue as Vice-Chairman.

4.1

4.2

4.3

4.4

Matters Arising

Access to Mrs Balderston’s Property – KN advised that the land was unregistered and therefore ownership could not be easily traced. KN will request PN to ask Atkins to adopt the road which should solve the problem. To be finalised at the next meeting.

Proposed Changes to the Postal Service

We have not heard from Rhona in the above regard. KN to contact Rhona and report back at the next meeting.

Stagecoach

EF tabled a letter received from Mark Butler, Operations Manager of Stagecoach Northampton who advised that our request for the early morning bus service to operate from Everdon to Daventry to connect with the Northampton services has been passed on to Northamptonshire County Council for their consideration. He promised to follow up on this matter which will again be discussed at our November meeting. JC also mentioned that there was a requirement for a bus that could connect with the evening bus returning to Daventry from Moulton College as students have to find their own way from Daventry at present.

Appoint Clerk as Responsible Financial Officer

J Clark proposed that the Council appoint their Clerk, Mrs Erica Fothergill, as the Council's Responsible Financial Officer, in accordance with Section 151 of the Local Government Act 1972 effective 1 September 2007. B Dugdale seconded the proposal.

KN/

4.5	Adopting New Code of Conduct Everdon Parish Council formally adopted the revised Model Code of Conduct issued by the Secretary of State for Communities and Local Government under Statutory Instrument 2007 No. 1159, “The Local Authorities (Model Code of Conduct) Order 2007 and the Local Government Act 2000, with the exception of paragraph 12.2, as recommended by the Standards Board as it is not mandatory for Parish Councils.								All
4.6	CompaSS Community Contact Directory – Police Crime and Community Safety Dept. KN undertook to discuss the above document regarding the provision of details to be kept on the Police Crime and Community Safety Dept database with PN.								KN/ PN
4.7	WNDC Planning Principles 2007 District Councillor Gina Ogden advised that the above document had been updated on the WNDC website. KN requested that councillors have a look at the revised document and that discussion should take place at the next meeting in October.								All
5.	Safer Community Teams Police Community Support Officer Norman Bareham was given the opportunity to address the meeting and to hand out leaflets about their work in the community as well as their contact details which will also be displayed on the notice board.
6	Funding for Community Projects Councillor Ogden advised the meeting that the Government has made funds available to County Councils to be used for projects within local communities. Parish Councils are to apply to the Head of Procurement Services at Northamptonshire County Council for a grant to the value of £10,000. The Field Study Centre was nominated to receive the grant to help children establish vegetable gardens.
7	Matters Arising – Annual General Meeting
7.1	Standing Orders Due to PN’s absence, this matter was deferred until the next meeting. KN requested EF to bring the Standing Orders to the next meeting for discussion.								EF

8.	Planning
8.1	Reference No.		Address		Description		Comments
	DA/2007/0862		New Farm, Fawsley Road, Everdon		Two detached open front oak framed garages		Possible over-development of Site – application has since been withdrawn
	DA/2007/0886		Manor House, Stubbs Road, Everdon		Construction of detached dwelling		Supported
	DA/2007/0887		Manor House, Stubbs Road, Everdon		Remove trees within a conservation area		Supported

9.	Clerk’s Report
9.1	AGM EF to ensure compliance with the correct format of the AGM/ Annual Meeting next year.								EF
9.2	NALC Internal Audit EF tabled a letter from our internal auditor, Derek Lovell, confirming that he found the financial arrangements of the Council to be in good order. He also suggested that councillors who have declared an interest should leave the room and that this should be minuted. This procedure is now being followed.								EF
9.3	Northamptonshire Neighbourhood Watch Meeting – 24/09/07 EF tabled an invitation for two councillors to attend the above meeting. It was decided the PN and KN would attend								55 KN/ PN
9.4	Infrastructure Support Event, Towcester – Rural Reach Rural Reach are planning a major voluntary and community section support services exhibition on 17 October 2007. This matter will be discussed at the next meeting.								All
9.5	Training Approval was granted for EF to attend the Precept Training Course on 2 October 2007								EF

10.	Councillors’ Reports
10.1	Village Hall Windows Nothing further to report until after the Village Hall AGM to be held during September.
10.2	Highway Matters 9.2.1 Curbing the Green Due to PN’s absence, this matter will be discussed at the next meeting. 9.2.2 State of Steps PN to follow up with Atkins and report back at the next meeting. 9.2.3 Blocked Drain at Pidgin Gap PN to follow up and report back at the next meeting. 9.2.4 Fawsley Road EF tabled a summary of PN’s meeting with Mr & Mrs Whitrow and Matthew Clarke from NCC Sustainable Transport regarding the increased traffic and speeding on entering the village via Fawsley Road. Matthew Clark advised that the cost of two “Unsuitable for HVG” signs (to be located at either end of Fawsley Road) had been added to Northamptonshire County Council’s 2008/09 budget. It was suggested that Fawsley Hall be requested to direct visitors, suppliers, etc. to use the A43/A361. KN will visit Fawsley Hall to discuss this matter.								PN PN PN KN
10.3	Field Study Centre BD advised that the marketing drive to raise awareness of the role of the Field Study Centre in the community and surrounding areas has proved to be very successful. Three people have been recruited to support new business.
11.	Finance
11.1	Approval of Payments
	Cheque No.	Recipient		Description		₤		Authority
	878	E Fothergill		Salary / Expenses		228.76
	879	Field Study Centre		Newsletter		16.98
	880	S Hennings		Final account		137.10
11.2	Accounts 07/08 Update & Bank Reconciliation EF reported that the signatories on the account and change of clerk details have now been sorted out at the bank and that bank statements were received last week. EF to present bank reconciliation at the next meeting.								EF
12	Date of Next Meeting The next meeting is to be held at 7.30pm on Monday 8th October 2007 in the Village Hall. There being no further business, the meeting closed at 9.00pm